Privacy Policy for HRzilla

V1.0 - Effective Date: october 24th, 2024


At HRzilla, we are committed to protecting your privacy and handling your personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable privacy laws. This Privacy Policy outlines how we collect, use, and protect your personal data when you use our services.

1. Data Controller

HRzilla acts as the Data Controller for the personal data processed through our platform and website. Our contact details are:

  • Company Name: Flint
  • Headquarters: 1095, rue Henri Becquerel - 34 000 Montpellier - France
  • Email: contact@hrzilla.ai
  • Phone Number: +336 77 87 71 16

2. Data We Collect

We collect the following types of personal data when you interact with our platform or website:

a) Personal Data Provided by Clients (recruiters)

  • Job descriptions and other related information.
  • Contact information of recruiters or HR personnel (name, email, company, phone number).

b) Personal Data Provided by Candidates (through the client)

  • CVs or résumés uploaded by the Client (employer) for job matching purposes.
  • Information related to qualifications, experience, and professional skills.

Note: HRzilla does not store CVs permanently. CVs are processed temporarily and then deleted after evaluation.

c) Automatically Collected Data

  • Technical data: such as IP addresses, browser type, and usage information collected through cookies and similar technologies.
  • Usage data: information about how you interact with our website and services (e.g., pages visited, time spent on the site).

3. Purpose of Data Processing

We process personal data for the following purposes:

  • To provide our AI-powered candidate matching services, including the evaluation of candidate CVs based on job descriptions.
  • To communicate with Clients (recruiters) regarding their accounts, services, and customer support.
  • To analyze and improve our platform’s performance and functionality.
  • To comply with legal obligations or respond to legal claims and inquiries.

4. Legal Basis for Processing

We rely on the following legal grounds for processing personal data:

  • Consent: When we process personal data based on the consent provided by users or candidates (e.g., candidates’ data uploaded by Clients).
  • Contractual necessity: For processing to provide services to our Clients (e.g., matching candidates to job descriptions).
  • Legitimate interests: For processing to improve our services, website performance, and ensure security.

5. Data Sharing and Disclosure

HRzilla does not sell personal data to third parties. However, we may share personal data in the following circumstances:

  • Service providers: We may share data with trusted third-party providers to assist with the operation of our platform (e.g., hosting, analytics, or security services).
  • Legal obligations: We may disclose data to comply with legal requirements or respond to regulatory requests.
  • Business transactions: In the event of a merger, acquisition, or sale of HRzilla, personal data may be transferred as part of the transaction.

6. International Data Transfers

HRzilla operates globally, and your personal data may be transferred to countries outside of the European Economic Area (EEA), including the United States. When such transfers occur, we ensure that appropriate safeguards are in place to protect your data, such as Standard Contractual Clauses approved by the European Commission.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal or accounting requirements. Specifically:

  • CVs and résumés are not stored permanently and are deleted after the matching process is completed.
  • ​​Job descriptions and other related information are retained for the functional needs of the application.
  • Other personal data related to Client accounts may be retained for the duration of the Client relationship and as required by applicable laws.

8. Your Data Protection Rights

Under the GDPR and other privacy laws, you have the following rights regarding your personal data:

  • Right of access: You have the right to request access to your personal data and obtain a copy of the information we hold.
  • Right to rectification: You can request that we correct any inaccuracies in your personal data.
  • Right to erasure ("right to be forgotten"): You may request that we delete your personal data, subject to legal exceptions.
  • Right to restrict processing: You have the right to request the restriction of the processing of your personal data.
  • Right to data portability: You may request a copy of your personal data in a structured, machine-readable format.
  • Right to object: You can object to the processing of your personal data for certain purposes, such as marketing or profiling.
  • Right to withdraw consent: If we process your personal data based on consent, you may withdraw your consent at any time.

To exercise any of these rights, please contact us at contact@hrzilla.ai.

9. Security Measures

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. These measures include:

  • Encryption of sensitive data.
  • Regular security audits.
  • Restricting access to personal data to authorized personnel only.

10. Cookies and Tracking Technologies

HRzilla uses cookies and similar tracking technologies to enhance your user experience and analyze website traffic. For more details on how we use cookies, please refer to our Cookie Policy.

You can control your cookie preferences through your browser settings.

11. Children's Privacy

HRzilla’s services are not directed at individuals under the age of 16, and we do not knowingly collect personal data from children. If we become aware that we have collected personal data from a child without proper consent, we will take steps to delete it.

12. Changes to This Privacy Policy

HRzilla reserves the right to modify this Privacy Policy at any time. Continued use of the platform after such changes will constitute acceptance of the revised Privacy Policy.

Contact Information:

If you have any questions or concerns regarding our privacy policy, or if you would like more information about how we use your data, please contact us at contact@hrzilla.ai.